The Auditor (usually only one person) reviews the club's finances annually and advises the Treasurer.
The Bylaws committee keeps track of changes that may be necessary and advises the Executive
Board. Together they formulate changes and vote to approve them. In April, the proposed changes
are presented to the membership, with explanations of any background. Member's questions are
answered. Then at the May meeting, a vote is taken.
This committee plans our club's annual luncheon in June. They evaluate and choose a local
restaurant. Then they contract with the restaurant for the date, time, number of attendees, and cost.
They they produce and distribute a registration form to each member. They collect pre-payment and
tally food choices, coordinate with and pay the restaurant and purchase floral table decorations which
will also serve as door prizes. On the day of the luncheon, committee members arrive early, set up a
registration table with name tags and raffle tickets and greet attendees. After lunch, they raffle off the
Over the years our Garden Club has donated plants, trees and garden items to the town. The civic
projects committee is in charge of seeing that these remain sites of beauty. The committee currently
maintains nine sites around town. The chairperson organizes teams of members and assigns them a
particular site. In spring, they meet at the site to clean up winter debris and plant annuals, perennials or
shrubs. Then the team members take turns tending the site all summer. Some sites only need
watering, some need weeding and dead-heading. This is a large committee so that the amount of
work is not overwhelming for any individual. Please consider signing-up for this committee in addition
to another one. Many hands make light work. Your help to keep Brewster beautiful is much needed. It
is a great way to contribute to the town in a meaningful way.
The communications committee sends a postcard or an email reminding members of each
upcoming meeting, giving and any special, last minute instructions that may be necessary or providing
information about other events. The committee may be asked to send out special notices. Requests
for special notices should be approved by the President.
Community Holiday Decorations
The co-chairs of this committee organize a workshop in November (usually at the VFW Hall) and invite
members to come and help make and install seasonal holiday decorations for the street signs along
6A and public buildings in Brewster. Members bring fresh greens. Supplies and bows are provided by
This committee (usually only one person) stores copies of the club's cookbook, "A Taste of Brewster,"
and sees that local merchants (primarily the Brewster General Store) are well supplied. She keeps
track of our stock and tells the Executive Board when more need to be printed. She also brings copies
to sell at meetings and various club functions.
The conservation committee keeps an eye on national, state and local issues concerning the
environment in order to alert the membership if action is needed. The committee chair brings this
information to our attention by speaking at meetings. Some town warrant articles, for example, might
need our support (or opposition). The committee also keeps us informed of news from local
organizations such as the Association to Preserve Cape Cod and the Brewster Conservation Trust
(both of which the club belongs to and contributes $50.00 to each annually). In recent years Brewster
has held a town-wide Conservation Day and the club has participated. The conservation committee is
responsible for coordinating this event with club members volunteering.
The Garden Club started a new program of annual grants to Brewster's elementary schools to support
garden related special activities. The chair of this committee delivers applications to the schools and
serves a liaison for the grants. Applications are reviewed by an ad hoc committee and award
recommendations are presented to the Executive Board.
Festival of Tables
The Festival of Tables is presented in odd numbered years (alternating with Game Day). The event
is usually held at the Ladies Library during the Chamber of Commerce's Brewster for the Holidays
weekend. The co-chairs coordinate the event. Twenty club members volunteer to create a themed
table setting--with cloth, napkins, china, serving dishes, candles, etc. and a coordinating live flower
arrangement. Themes can be holidays, special events such as wedding anniversaries, or something
more creative. The public is invited, refreshments are served. A donation of $5.00 at the door is
Always chaired by the Treasurer, this ad hoc committee prepares an annual budget in March and
presents it to the membership at the April meeting, to be voted on at the May meeting. The committee
advises the Executive Board and the membership about all financial matters.
In recent years the Club has decided to have its December meeting at a restaurant. Duties are similar to those
of the annual luncheon committee, i.e., arrange the location, menu, etc. Distribute a registration form to
members and collect pre-payment. Make or purchase floral decorations which serve as door prizes. On the
day of the luncheon, committee members arrive early, set up a registration table with name tags and raffle
tickets and greet attendees. An abbreviated business meeting follows dinner. There may or may not be a
This committee does a variety of things:
They write the Horticultural Hints in the Yearbook.
At each meeting a member presents an informational "horticultural minute."
Every year they decorate a Christmas tree for the Brewster Ladies' Library.
Every year they choose the winner of the Annual Beautification Award and present a certificate.
And every summer, they arrange a tour of members' gardens.
The hospitality committee is responsible for supplying refreshments at our meetings. There are usually two co-
chairs in charge of the year. They provide direction and assistance to the monthly co-chairs as well as a list of
duties. Together the monthly co-chairs organize the cooks and bakers who have volunteered for that month
(as listed in the yearbook). They phone team members and arrange what each is to bring. All members of that
month’s team should arrive early to set up the refreshment table, start coffee and tea, etc. Team members
organize place mats, paper goods, cream, lemon, etc. The monthly hospitality co-chairs also phone the
volunteer who is scheduled to bring the month’s floral arrangement to remind her. During the meeting, one of
the co-chairs usually thanks the volunteers of the month. After the meeting, the co-chairs and team members
clean up and stow away the equipment.
The membership committee keeps records of membership and attendance. They supply name tags for
members and applications for new members; they work at the registration table to greet members and guests.
At each meeting the Membership chair or co-chair introduces new members and gives them a welcome gift of
our cookbook. She may also introduce guests and gives the monthly attendance number. The membership
committee is also in charge of committee sign-up every year beginning in April.
Plant and Bake Sale
This committee is responsible for organizing and managing the Plant and Bake sale held annually in
June. All club members are expected to contribute at least 6 sizeable, healthy, well-rooted plants and
one baked good for this effort. Recently a tag sale has been added to the event. Committee members work in
groups at various tasks--publicity, set-up, pricing, sales, cleanup, cashier and general helpers. Volunteers from
the club are scheduled to help for several hours during the day of the sale and the day of preparation before.
The work of the program committee starts early because next year's schedule of speakers must be set
in time to go into the yearbook (produced before the beginning of the next season). Committee members
meet and discuss various speakers that they have heard or that have been recommended. They decide on a
tentative list, then contact speakers and arranges date, time, and payment. Then in the fall, committee
members take turns introducing each speaker—this includes contacting them a week or so before their
scheduled talk to make sure everything is all set—then thanking and paying each. Speakers are also given a
complementary copy of our Cookbook. The introducer also writes a thank you note. From time to time, the
program committee may distribute an evaluation questionnaire to gauge member interests and reaction to
past programs. Any and all suggestions for future programs are included in the next year’s planning.
The publicity chair writes and mails or emails news releases about each Garden Club meeting to local
newspapers and radio stations. She may be asked to publicize special events or activities--preferably
with an accompanying photo. (Some committees do their own publicity). Keeping our club in the public
eye is a way of attracting new members and gaining the respect of the town. Recently the publicity committee
has also undertaken maintenance of the website and the Facebook page.
may have an archivist to keep a scrapbook of Garden Club activities.
This committee, usually a small one, is responsible for sending get well cards, plants and/or
condolence cards to Garden Club members and their families. The chair relies on all club members to
relay relevant information to her. She also keeps members informed by announcing at meetings when
a fellow member is in need of support and good cheer
The club offers an annual scholarship to graduating Brewster seniors. The amount and number of
scholarships may vary as voted by the Executive Boad. Recipients must be studying in a field related
to gardening: conservation, landscape design, ecology, etc. The chair of this committee
takes applications to the local schools and colleges and publicizes the scholarship. With committee
members, she reviews the applicants and selects a winner who is announced at the annual luncheon.
The check is presented to the winner after his or her first completed semester of schooling. A photo of
the presentation is taken for publicity.
Usually a committee of one, this relatively new position was created to guarantee that a record of Club activities
Maintains the website started in 2008. Its goal is to provide information and photos about the Club and
its activities to club members and to the public. The website contains information about meetings,
membership, programs, history, bylaws and special events.
This committee (usually one person,) produces the Annual Yearbook which is distributed at the first meeting in
the fall. It contains a schedule of programs, list of officers and committee members, bylaws, directory of
members, and many other items of information. The chair must gather information from numerous
committees, do the fact checking, typesetting, layout and graphic design. A committee of several volunteers
helps with proof-reading. The master is usually compiled in a word processing program, but it should be saved
in .pdf format before being sent to the printer. In recent years, Winkir Printing in South Yarmouth has done an
excellent and economical job printing and stapling the yearbook.
Garden Club of Brewster
Committees are the life blood of our organization—it’s how we get things
done. Joining a committee is a good way to better understand our organization
and make new friends in the process. Members are asked to participate in at least
one committee each year. Sign-up begins in April each year.